To file Form 941 Employer Quarterly Federal Tax Return when you have no employee or paid $0 wages for quarter 1 you do the following:
Download Form 941 and its instructions from the IRS website.
Enter your business information.
Check quarter 1 in the box on the right side of the form.
For any line that is 0-dollar amount, leave is blank except Line 1, 2, and 12.
Print the form out.
Review and sign if you are one of the owners of the business.
Make a copy to keep for your business record.
Mail the Form 941 for quarter 1 via USPS certified mail to the address found in the IRS instructions for Form 941 in the column “Without Payment” that corresponds to the row your state is located on.
If you are required to file IRS Form 941 Employer Quarterly Federal Tax Return and you have no employee in 2025, or you are an employee of your own LLC taxed as an S corporation and you didn’t collect any salary, you still need to file form 941. It is a quarterly return filed at the end of every quarter.
In general, if you are required to file Form 941, you are expected to file it every quarter even if you don’t have payroll tax to report. However, IRS has some exceptions. One exception is for seasonal employers.
If you are a seasonal employer and hire employees some part of the year only, you could check box 18 on Form 941 every quarter you file Form 941 to let the IRS know you are not going to file that form for quarters you don’t have employees. You still check the type of quarter the form you filed was for, on page 1 of form 941. IRS Instructions for 2025 Form 941 page 4 for more detail.
Where to find Form 941?
On the IRS website, search Form 941 from their search bar.
www.irs.gov
Download Form 941 and IRS Instructions for Form 941.
On the IRS website, search Form 941 from their search bar.
You can also access the links to both form from our website “Federal Tax Forms and Instructions Links” or here:
How do I fill out 941 if no wages were paid in 2025 Q1?
For any line that is 0, leave is blank except Line 1, 2, and 12. IRS Instructions for Form 941 page 7.
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