Part 4
If you want IRS to talk with someone about your form 941 when IRS has a question,
Select Yes
Enter the person’s name NOT the firm where you got your tax done.
Enter the person’s phone number
The person would select 5 digit pin that should be entered here
Otherwise, select No
Part 5
Complete the form941. Print it out and sign.
You could use alternative option to traditional signature. That would include rubber stamp, mechanical device, or computer software. For more information on what IRS required if you want to use alternative signature option, visit
IRS.gov/irb/2005-28_IRB#RP-2005-39
Who should sign Part 5?
- Sole Proprietor: the owner of the business
- Corporation, S Corp. LLC taxed as S Corp.: the president, vice president, any principal officer authorized to sign for the president.
- Partnership, LLC treated as partnership, unincorporated organization: authorized partner, member, and officer authorized to sign legal documents and is acknowledgeable of the business affairs.
- Single member LLC: the owner of the LLC or the principal officer authorized to sign
- Trust and Estate: the fiduciary
Paid Preparer Use Only
If you use a paid preparer to file your Form 941:
- The paid preparer would complete the “Paid Preparer Use only” section if he or she is not your employee in your business.
- The paid preparer would give you the original Form 941 that you signed to file with the IRS and another copy for you to keep in your record.
- If you are filing your Form 941 yourself, do NOT complete the “Paid preparer Use Only” portion.
- If you use an employee in your business to fill out your form 941, do NOT complete the “Paid Preparer Use Only” portion.
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