How to Fill out Form 944 for 2023 with 0 Wages?
To fill out Form 944 when you have no employees or paid $0 wages in 2023:
- You complete 2023 Form 944 with your business name and EIN on all the 3 pages.
- You leave blank any line that requires a dollar amount and yours is $0 except Line 9 where you enter 0 for dollar and 00 for cent.
- You print the Form 944, sign, and date it. You make a copy for your business record.
- You mail your Form 944 to IRS at the address (found in IRS Instructions for form 944 for 2023 page 8) in the column “Without payment” that corresponds to your state row.
Form 944 Business Information
Add your business name you used to apply for EIN on the Line “Name”.
Look at your EIN application form if you made a copy of it. The name you put on your EIN application form on the line “business legal name” is your business name to enter on Form 944 Line “Name”.
If you are sole Proprietor, that will be your own name.
If you are an LLC taxed as an S Corporation and you put your business name as the business legal name on the EIN application form, that name will be the business name to enter on Form 944. You enter that name on page 2 and page 3 on top as well as the business EIN.
If your business has a trade name (Doing Business As), you enter that DBA name on the Line “trade name”.
For instance, on my business Form 944, the name is Liberman Consulting L.L.C., and the trade name is Nina’s Soap. Then Liberman Consulting L.L.C is on page 2 and page 3 on top.
Form 944 Part 1
Line 1
Total wages tips and officer compensations paid to employees and officers during the tax year: Leave it blank
Line 2 Federal income tax withheld
You leave line 2 blank.
Line 3 If you paid $0 wages during the year:
If you didn’t pay wages or compensation, you may not have social security or Medicare tax. Therefore, check the box on line 3. Leave line 4 alone and go to line 5.
Form 944 Line 4 Social security and Medicare tax
Leave these lines blank.
Line 5 Total employment tax before adjustment
It is the total of federal income tax withheld on line 2 and total social security and Medicare taxes from line 4e. In your case the amount is $0. Therefore, leave that line blank.
Line 6 tax adjustments
You don’t have any adjustment to make on line 6. Leave it blank.
Line 7 total tax after adjustments
Total line 5 and line 6. Yours is $0. Leave that line blank.
Line 8 nonrefundable credits
If you are not claiming a credit, leave line 8a to line 8g blank.
Line 9 Total tax after nonrefundable credits
Subtract line 8g total nonrefundable credits from line 7 total tax after adjustments.
If you don’t have any tax, your line 7 and line 8g are blank. On line 9 you put 0 on the dollar box and 00 on the cents box. Do not leave line 9 blank. Put 0 there on dollar and cents spots.
Line 10a Deposits
If you made employment deposits during the year, or if you didn’t claim a refund from the prior year Form 944 overpayment but prefer to apply it toward the next tax return, enter the total on line 10a. If you didn’t make any deposits, leave line 10a blank.
Line 10d to Line 10h Refundable credits
If you didn’t claim any credits and you didn’t make any deposits, leave lines 10 blank.
Line 10h is the total of all the lines 10.
Line 11 Balance
If line 9 is $0, you don’t have a balance due. Leave line 11 blank.
Line 12 Refund
If your tax on line 9 is $0 and your line 10h total deposits and refundable credits has a dollar amount, you will have a refund.
You then check the box whether you want to apply the refund toward the next return or receive a refund.
Form 944 Part 2
Line 13
If your Form 944 line 9 is $0, check the 1st box on line 13 and leave the rest of line 13 blank and go to Part 3.
Form 944 Part 3
Type your business name and the business EIN number on top of page 2 and 3.
Line 14
If you closed your business, you would complete line 14 with the information requested. Otherwise, leave it blank.
Line 15 to Line 24
If Part 3 is not applicable to your company, leave it blank and go to part 4.
Form 944 Part 4
You can check the box “no” if you want IRS to discuss your tax matter with you instead of someone else in your business or the person who filed this tax return.
Form 944 Part 5: Who can sign Form 944 for your business?
After you completed Form 944, type your name and your title in Part 5 if you are the owner of the business.
After you print the form out, sign on Part 5 for your business and date it.
Remember you must be the owner or an officer of the business or a member of the LLC or partnership that is knowledgeable of the business activities to sign the tax return on behalf of the business.
Paid preparers use only.
Leave it blank if you are filling Form 944 for your own business and not getting paid for that tax preparation service.
Make a copy of the tax return for your business record.
Form 944-V
Do not fill out Form 944-V. You don’t owe tax and will not add payment to your Form 944. Therefore, you don’t need Form 944-V.
Where to mail IRS Form 944 with No Payment?
If you are not making payment with your Form 944, you just print Form 944, sign it, date it, make a second copy for your business and mail the form 944 to IRS using the right address in the “without Payment” column that corresponds to the row where your state is listed.
Where do I send Form 944 without payment?
- You locate the state where your business is located.
- If you will not add payment to Form 944 or paid $0 wages and don’t owe any employment tax, after you locate your state, use the “without a payment” column’ address that corresponds to your state row. Write that address on your envelope.
The list of addresses is in the IRS instructions for Form 944 page 6-7. You can find the link to the instructions on www.irs.gov or on our website under “Federal Tax Forms and Instructions Links” in the side bar or at the bottom of the article.
Mail your Form 944 to IRS via USPS certified mail with a tracking number.
Keep your mailing receipt with your Form 944 copy for your business record.
When Form 944 is due?
File Form 944 by January 31st.
Conclusion: How to Fill out Form 944 for 2023 with 0 Wages
The video and article explain step by step how you can file IRS Form 944 for 2023 if you have no employee or paid $0 wages in 2023.
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